Village Council/Neighbourhood Council Secretaries and its functions

Secretary Village/ Neighborhood Council is a government official at the VC/NC level whose main role is to provide secretarial support to council and Chairman VC/NC. Functions of Village Council /Neighbourhood Council Secretary: Registration and issuance of birth certificate: When a child is born it is his /her basic human rights to give him/her proper name and his /her name should also be registered in official register at VC/NC. Once the birth is reported to the VC/NC Secretary, formal certificate is issued in the name of respective child? It is the responsibility of parents to submit formal application to the Secretary VC/NC in their respective areas of the birth of newborn child. The time for submission of application is from the date of birth up to 90 days but in case of unavoidable circumstances, even submission of application is entertained by VC/NC after some formalities Registration and issuance of death certificate: If a person dies it is binding upon his /her relative to report the death in the respective VC/NC by filling a proper form available at the office of Secretary VC/NC. The form should be supported by a certificate from doctor or Ghurkan along with his/her photocopy of NIC so that proper death certificate is issued after registering the details in the death register maintain at VC/NC level. Time duration for registration of death in VC/NC is 0-90 days and Secretary of the VC/NC is competent to issue such certificate within three days of the report. In case of delay in submission more than 90 days, Chairman of VC/NC is competent to condone the time and issue death certificate within seven days of the submission of the application form. Registration of Nikah: Applicant when get married is bound to apply in respective VC/NC within 30 days of the marriage. The application should be supported by valid NIC and form filled by Nikah Registrar /designated Qazi in the area in the presence of two witnesses from both sides i.e., Bride and Bridegroom. Nikah certificate is issued free of cost. In case the marriage is held outside the jurisdiction of the VC/NC, certain documents such as stamp paper etc. must be submitted to the Chairman for issuance of certificate. In case of any difficulty, the matter can be reported to the respective Assistant Director of LG in the district for immediate necessary action being authorized officer of VC/NC Secretaries in the district. Registration and issuance of divorce certificate: The applicant shall get the divorce registered in the respective VC/NC within 30 days of the divorce. The applicant shall obtain a form for the purpose from the Secretary VC/NC for filling in by Nikah registrar in his register and subsequent submission in the office of Secretary VC/NC for issuance of formal divorce certificate. All this above information after necessary documentation at VC/NC office shall be fed in, into the NADRA office for updating the record at national level. Compilation and submission of reports on above vital statistic for informed decision making and effective future planning Providing secretarial support to the VC/NC for smooth conduct of official business Co-signatory with the Council Chairman Strict monitoring of development expenditure, reconciliation, and maintenance of account with quarter concerned and submission of reports to Principal Accounting Officer (PAO) Conducting of various surveys as asked by government from time to time Support in cleanliness, polio and Covid -19 awareness campaigns Any other task assigned by Assistant Director, Local Government or Provincial Government from time to time